Privacy Policy

1. Overview

We respect your privacy. This Privacy Policy describes how Mind Right Fit collects, uses, shares, and safeguards your information.

2. Information We Collect

• Identifiers: name, email, phone, shipping/billing address, account username.
• Payment Data: collected and processed by our payment processors; we do not store full card numbers.
• Commercial Data: purchases, subscriptions, cart history.
• Internet/Technical Data: IP address, device/browser, pages visited, referring/exit pages, timestamps.
• Coaching Data (if applicable): goals, training notes, preferences you voluntarily provide in logs (Accountability Journal, Workout Log, Diet Log).
• Communications: emails, messages, survey responses, testimonials.

3. How We Use Information

• Process orders, deliver products/services, manage accounts.
• Provide coaching, session scheduling, and progress tracking tools.
• Communicate about orders, updates, marketing (with consent where required).
• Personalize content and improve site performance, security, and analytics.
• Comply with legal obligations and enforce Terms.

4. Legal Bases (for GDPR-style transparency)

• Performance of a contract (fulfilling purchases and coaching).
• Legitimate interests (security, analytics, service improvement).
• Consent (email marketing, certain cookies).
• Legal obligation (tax, accounting, compliance).

5. Data Sharing & Processors

We share data only as needed with trusted providers:

• Payments: Stripe/PayPal (transaction processing, fraud prevention).
• Email & CRM: Mailchimp/Klaviyo or similar (receipts, updates, marketing).
• Analytics: Google Analytics or similar (site metrics).
• Fulfillment/Shipping: carriers and 3PLs (delivery).
• These parties are contractually obligated to protect your data and use it only for specified purposes.

6. Cookies & Tracking

We use cookies and similar technologies for functionality, preferences, performance, and analytics. You can adjust browser settings to refuse cookies; some features may not work as intended. Where required, we present a cookie banner/consent tool.

7. Your Privacy Rights

• Virginia (VCDPA) Rights: If you reside in Virginia, you may request access, correction, deletion, and portability of personal data, and you may opt out of targeted advertising, the sale of personal data, and profiling in furtherance of decisions that produce legal or similarly significant effects. We do not sell personal data in the traditional sense. To exercise rights: [privacy@mindrightfit.com]. We will respond within statutory timelines and provide an appeals process if we deny your request.
• Email Marketing Opt-Out: Use the unsubscribe link in emails or contact us.
• Do Not Track: We do not respond to DNT signals due to lack of industry standards.

8. Data Retention

We keep data as long as reasonably necessary for the purposes above, including legal, tax, and accounting obligations, then delete or anonymize it.

9. Children’s Privacy

Our site is not intended for children under 13 (or 16 under GDPR). We do not knowingly collect children’s data. If you believe a child has provided personal data, contact us to remove it.

10. Data Security

We use administrative, technical, and physical safeguards appropriate to the sensitivity of the information. No system is 100% secure; please protect your account credentials.

11. International Transfers

If data is transferred outside your country (e.g., to U.S.-based processors), we use appropriate safeguards as required by law.

12. Changes to this Policy

We may update this Privacy Policy. Material changes will be posted with a new Effective Date.

13. Contact

Privacy questions/requests: [privacy@mindrightfit.com] | [Business Address, Fairfax, VA].